Using Intermedia AnyMeeting in Outlook

Created by Kelly G Mahan, Modified on Fri, 15 May at 9:19 AM by Kelly G Mahan

The Intermedia AnyMeeting add-in allows you to launch instant video calls or schedule future meetings without leaving your inbox.

When you are viewing an email and want to quickly hop on a call with the people in that thread:

Open the Email: Select the message you are currently working on.
Click the AnyMeeting Icon: Look for the colorful Intermedia icon in your top toolbar.
Select an Action:
- Start Meeting Now: This creates an instant meeting link. You can copy the link or click to join immediately and invite others.
- Schedule Meeting: This will automatically open a new Meeting Invite window with the email’s recipients already added. The AnyMeeting link and dial-in details will be populated in the body of the invite.

To set up a future meeting with AnyMeeting details:

Create a New Event: Open your Outlook Calendar and click New Meeting or New Appointment.
Click the AnyMeeting Icon: In the ribbon at the top of the new meeting window, click the Intermedia AnyMeeting icon.
Add Meeting Details: Click Add Meeting (or similar prompt). The add-in will automatically insert your unique meeting URL, conference bridge number, and PIN into the location field and the body of the invite.
Send: Add your attendees and click Send. The meeting is now synced to your calendar and theirs.

First-Time Login: The first time you click the icon, you may be prompted to log in. Use your agency credentials (the same ones used for your Intermedia/AnyMeeting account).
Meeting Settings: If you need to change your meeting password or waiting room settings, you can usually find a Settings gear within the add-in panel that opens on the right side of Outlook.
Audio Options: Attendees can join using their computer audio (VoIP) or by dialing the phone number provided in the invite.